Updated 3-3-09
ARTICLE I
OFFICES
The Corporation shall maintain its principal office in the State of Missouri at P.O. Box 272, Raymore, Missouri, 64083, and/or the address of the current President. It may have such other offices either within or without the State of Missouri as from time to time may be authorized by the Board of Directors.
The registered office of the Corporation in the State of Missouri may be changed from time to time by the Board of Directors and may be the same as the Corporation’s principal office in the State of Missouri. Unless and until the Board of Directors otherwise designates, the registered office shall be the same as the principal office.
ARTICLE II
NAME
The name of the organization will be the Raymore-Peculiar Soccer Club (hereinafter referred to as the RPSC).
ARTICLE III
OBJECT
The object of this organization shall be to provide a recreational sports program that allows participation for a maximum number of persons unrestricted by skill, sex, race or physical size; contribute to individual understanding of team play and good sportsmanship while providing an opportunity to learn soccer skills.
It shall be borne in mind that the attainment of exceptional athletic skill or the winning of games is secondary and the molding of future adults is of prime importance, and not the aggrandizement of any individual or team. Every boy and girl having met the requirements of membership set forth is eligible to participate in the activities sponsored by the association unless it is found by the Board of Directors that such child is suffering from an existing health or physical problems which would cause such participation to be injurious to the child or other participants.
ARTICLE IV
GOVERNING RULES AND REGULATIONS
The activities of RPSC shall be governed by these bylaws, a set of policies, a coach’s handbook, and any additional procedures as set forth by the Board of Directors.
ARTICLE V
MEMBERSHIP AND PLAY
Section 1 Membership. Membership shall be open to all persons serving in volunteer capacity for RPSC and to all parents, stepparents, or guardians who have paid fees for their children or wards according to the existing fee schedule established by the Board of Directors. Play shall be open to all persons who wish to participate and have paid or have paid for them said fees. Membership will also be granted to any person eligible to play but unable to pay said fees with approval of the Board of Directors.
Section 2 Parent Involvement. There will always be at least two adults at every team meeting.
Section 3 Affiliation. RPSC is affiliated with the Missouri Youth Soccer Association.
ARTICLE VI
BOARD OF DIRECTORS
Section 1 General Powers. The Board of Directors shall:
A. Transact all business of the RPSC either directly or by delegation of its authority to a person or persons as may arise.
B. Handle and settle disputes, protests, or complaints by members, players or coaches.
C. Establish a schedule of fees. Fees will be set on a season by season basis. Fees will be the same for all players regardless of the time in the season the players start their participation. Refunds of fees will be at the Board’s discretion, but will be made in the case of injury or other cases beyond the player’s control.
D. Fill vacancies as may arise on the Board of Directors.
E. Perform those functions necessary to conduct the business of the RPSC not already specified within this article.
F. Coordinate activities with other affiliated soccer organizations.
G. By majority vote, may elect to terminate any board member who is absent from three or more meetings during the year.
H. By majority vote, may elect to terminate any board member who fails to fulfill their board duties.
I. Fill vacated board positions for the remainder of the term, by majority vote.
Section 2 Number. The Board of Directors shall consist of a minimum of twelve (12) and a maximum of fifteen (15) members.
Section 3 Eligibility. New members of the board of directors shall be elected by a simple majority vote of the present board of directors. New board members must attend 2 meetings before being elected.
Section 4 Nominations. Nominations for new Board Members will be presented by the current Board of Directors at any regular monthly meeting of the Board of Directors.
Section 5 Election. New members of the Board of Directors shall be elected by a simple majority vote of the present Board of Directors. Eight (8) board members will be elected in even years and seven (7) board members will elected in odd years. Duly elected board members are to assume office on the following January 1st and shall serve a two (2) year term.
Section 6 Quorum. A majority (50% plus one) of the Board of Directors shall constitute a quorum for the transaction of business at a meeting of the Board of Directors, and the act of the majority of such quorum present at any such meeting shall be the act of the Board of Directors. The presiding officer at any such meeting of the Board of Directors shall be entitled to vote on all matters coming before the board.
Section 7 Meetings. The Board of Directors shall hold regular monthly meetings at such time and place as shall be designated by the Board of Directors. The President shall be required to call a special meeting of the Board of Directors within seven (7) days of a written request to do so by any board member.
Section 8 Notice. Notice of any special meeting shall be given at least five (5) days prior thereto in writing delivered or mailed to each board member.
Section 9 Compensation. No member of the Board of Directors of the RPSC shall be compensated for services to the association nor shall any of the funds of the association inure to the benefit of any such member of the Board of Directors.
ARTICLE VII
OFFICERS
Section 1 Officers.
A. The officers shall consist of a President, Vice President, Secretary and Treasurer and Co-Vice Presidents if
needed.
B. To be eligible to serve as an officer an individual must have been a board member for one year. This is applicable to officers elected annually and to those elected to fill a vacancy in midterm.
Section 2 Election of Officers.
A. A nominating committee of at least three (3) current board members shall be appointed by the President.
B. The nominating committee shall present to the board the name of at least one candidate of each office to be filled, and shall have contacted each such candidate prior to the election and secure the agreement of each candidate to serve if elected.
C. The officers of the Board of Directors shall be elected by a majority vote of the present and newly elected board members at the December board meeting.
D. The duly elected officers will assume office January 1.
Section 3 Tenure.
A. Officers are elected to one (2) year terms.
B. An elected officer shall serve no more than two (2) consecutive one (2) year terms in the same office. This rule may be nullified if a willing candidate has not been identified.
ARTICLE VIII
DUTIES OF OFFICERS
Section 1 The President. The President has the authority to and shall:
A. Schedule and preside at all meetings of the Board of Directors and general membership.
B. Appoint members of all committees necessary for proper functioning of the RPSC.
C. Supervise the implementation of all resolutions of the Board of Directors.
D. Have authority to sign all checks drawn against accounts of the RPSC.
E. When so authorized by a majority vote of the full Board of Directors, expel any member from the RPSC whose personal conduct has been determined by the Board of Directors to be detrimental to the purposes and objectives the RPSC.
F. Unless otherwise herein prohibited, perform any other duty not specifically set forth herein which is in the best interest of the RPSC and its programs.
G. Have sole responsibility for postponing games due to inclement weather and notify the schedule coordinator, division manager, head referee and equipment manager of such postponements.
H. Appoint a bylaws committee between the spring and fall seasons the even numbered years to review the bylaws and make recommendations for needed revisions. The committee shall consist of the President, Secretary and at least two other board members. The committee shall make their recommendations within 60 days.
I. Appoint an auditing committee to audit the treasurer’s records consisting of three members of the RPSC within thirty (30) days of the fiscal year end and at any time there is a change in treasurers. This committee must submit a report to the board for approval within a sixty (60) day period.
Section 2 The Vice President. The Vice President shall:
A. Perform the duties and exercise the powers delegated by the President.
B. In the absence of the President, perform the duties and exercise the powers of the President.
C. Prepare and compile the coaches’ packets (with assistance from the Secretary). This would include procurement of rules books, coaches’ guides, etc.
D. Coordinate all details of teams participating in tournament play.
E. Be the RPSC Missouri Youth Soccer Association (MYSA) Representative. This shall include:
1. Acting as a liaison between RPSC and MYSA.
2. Vote the Club’s opinion at MYSA meetings. If unable to attend a MYSA meeting, insure that another board member will attend.
3. Be informed on the MYSA procedures and changes.
Section 3 The Secretary. The Secretary shall:
A. Keep accurate records of all meetings.
B. Perform all other duties assigned by the President and Board of Directors.
C. In the absence of the President and Vice President, have the authority to perform all duties of such officers.
D. Be a member of the Bylaws Committee.
E. Have the authority to sign all checks drawn against accounts of the RPSC.
F. Process all correspondence pertaining to the RPSC.
G. Assist Vice President in preparation of coaches’ packets.
Section 4 The Treasurer. The Treasurer shall.
A. Have control and custody of the funds and securities of the RPSC.
B. Collect all moneys of the RPSC and keep a detailed account of the income and expenditures thereof.
C. Present to the Board of Directors, at all meetings thereof, a financial statement of the RPSC.
C. Have the authority to sign all checks drawn against accounts of the RPSC.
ARTICLE IX
RULES AND REGULATIONS
Section 1 Promulgation. The Board of Directors:
A. Shall have exclusive jurisdiction in the preparation, promulgation and enforcement of the rules and regulations governing participating individuals and teams, and of the RPSC generally and may amend, alter, substitute or enact additional rules and regulations by a vote of the majority of the directors at any meeting of the Board of Directors.
B. Rules of play shall be the current FIFA rules (with those exceptions noted in the RPSC Coaches’ Guide Book).
C. May request the advice of the various team coaches regarding any proposed amendment, repeal, substitution, revision or enactment of any rule or regulation, but any such advisory opinion shall not be binding on the Board of Directors.
Section 2 Violation. In the event of misconduct or cardable offense by any child, coach, or spectator the following procedure shall apply:
A. Notification to the Head Referee, Division Manager and President shall be made within twenty-four (24) hours of the alleged act of misconduct.
B. Upon written request by the Board of Directors all parties involved shall be required to appear before the board at such time and place as may be designated by the board.
C. After hearing all evidence presented regarding the alleged misconduct, the Board of Directors may suspend or revoke the involved party’s right to future participation in the activities of the RPSC.
D. The findings of the Board of Directors shall be embodied in a written report which shall be provided to all parties involved.
E. Any decision by the Board of Directors to suspend or revoke any member’s right to future participation in the activities of the RPSC shall be final.
Section 3 Appeals. To appeal a decision a coach must notify the division manager in writing within 48 hours. The appeal fee is $25.00. If the appeal is won the money will be refunded.
ARTICLE X
GENERAL MEMBERSHIP MEETINGS
Section 1 Two general membership meetings will be held twice a year and can include the first Saturday of signups,
coaches meetings and monthly board meetings.
Section 2 Notification to the general membership will be made in advance of the meeting.
Section 3 Each member shall be entitled to one vote at all general membership meetings.
Section 4 At a general membership meeting, a simple majority vote of those present shall decide all questions arising and will be binding upon all members of the RPSC.
Section 5 Parliamentary Authority contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the RPSC in all cases to which they are applicable and in which they are consistent with the Bylaws and any special rules of order which the RPSC may adopt.
ARTICLE XI
AMENDMENTS
Section 1 The Bylaws of the RPSC can be revised or amended at any Board of Directors meeting of the RPSC by a two-thirds vote, provided each board member has received written notice of the proposed revision or amendment fourteen (14) days prior to the Board of Directors meeting. Proposed revisions or amendments must be in writing to the Secretary of the RPSC at least one month in advance of the Board of Directors meeting. The Board of Directors may not alter or amend the Bylaws of the RPSC at a special meeting of the board.
Section 2 The policies of the RPSC can be revised or amended at any Board of Directors meeting of the RPSC by a majority vote.
